AI dental billing automation.Insurance payments posted.Patient balances collected.Payments reconciled.
Built for multi-location dental groups. On the PMS you already run.
Insurance EOBs auto-posted. Checks, EFTs and virtual cards matched to your bank and PMS. Patient balances auto-collected and reconciled, at every location. Your team only handles the exceptions.
Ask Atlas, ScoutIQ's ChatGPT for dental billing, what is unpaid or unmatched. It emails your A/R report and ranks who to chase.
Insurance EOBs auto-posted, payments matched to your bank and PMS, patient balances auto-collected and reconciled. Your team only handles the exceptions.
- Insurance14 insurance payments posted to Dentrix7:02 am · Every EOB line read and posted$12,430
- Checks, EFTs and virtual cards matched to Chase7:05 am · Aetna, Cigna and Delta deposits, to the cent$9,215
- 2 denied claims need a decision7:20 am · Reason attached, appeal draftedReview 2 claims
- Patients23 patient balances collected7:40 am · Paid from a text, posted on their own$3,860
- BooksDentrix, Chase and QuickBooks agree7:41 am · All 4 locations, reconciled to the centReconciled
- AtlasA/R report in your inbox7:45 am · Every location, what is outstanding and whySent
- 12 patients ranked to chase today7:46 am · By balance, age and who picks up the phoneRanked
Keep your PMS. Live in 24 hours, with hands-on setup and training. Built by dentists, a fintech architect and an AI data scientist.
Every location, every year: $27K–$79K in cash recovered and staff time returned, and 20% fewer days waiting to get paid.*
*Based on historical customer numbers, per location, at a practice collecting $100,000 a month on a 92% net collection rate, the same basis as the ROI calculator. Results vary by practice size, PMS configuration, and implementation. Activity shown with sample data.
- Annual value at Polish Dentistry
- $64,456
- Cash recovered plus staff time returned, in year one.
- Collection rate at Todaro Dental
- 95%
- Up from 92% before ScoutIQ.
- To get paid at Todaro Dental
- 18 days
- Down from 22 days, about 20% faster.
- A month back at Polish Dentistry
- 42 hours
- Off patient and insurance billing.
Two kinds of money owed.
One system that collects both.
Patients owe you balances. Insurance owes you payments on claims. ScoutIQ chases, posts, and reconciles both, so every dollar owed to your practice ends up in your books, not in a pile.
Balances get paid without the chase, and post themselves
No more statement runs and awkward phone calls. Reminders, payment plans, and posting all happen on their own.
EOBs post themselves, and match the money
Nobody should spend their afternoon typing EOBs into the PMS. ScoutIQ reads them, posts them, and ties every payment out to the bank. 90–92% of payments match without human review.
Every dollar traced the whole way: owed → collected → posted → reconciled in your books.
Too much paper. Too much retyping.
Not enough time.
Dental teams spend their mornings matching insurance payments by hand, chasing patient balances, and rebuilding the same reports every month. The money is there. It is just not in the books yet.
Disconnected systems
Your PMS does not talk to your bank or your accounting, so someone retypes the same numbers into three places every week.
Uncollected revenue
Denied claims nobody appealed and balances nobody chased are the two leaks manual follow-up cannot close. Closing them is worth $27K–$79K a year, per location, in recovered cash and staff time.
Manual workflow fatigue
Your front desk is chasing balances, keying in insurance checks and working recall lists instead of looking after the patient in front of them.
Owners need answers
You wait on someone to pull a report. By the time it lands, the month is over and the decision is already made.
Office managers need their day back
Insurance checks in a pile, balance calls, a statement run, and a deposit that never quite matches the paperwork.
Billing teams are buried
Every insurance payment keyed in one line at a time, every denial worked from scratch, and a backlog that grows while the phones ring.
Groups need one version of the truth
Every office reports a little differently, so comparing locations takes days instead of seconds, and month end takes a week.
Before and after
Collections on auto-pilot.
Everything in one system.
ScoutIQ connects the practice management systems, bank accounts, payment processor and accounting you already run, collects what patients and insurance owe you, reconciles all of it, and hands your team a queue of exactly who to follow up with today.
Without ScoutIQ
With ScoutIQ
Without ScoutIQ
Reports and data
- KPIs pulled together by hand for owners and managers
- Reports from each system reconciled against each other to find the real number
- Remote logins to every PMS, because none of them talk to each other
With ScoutIQ
Analytics + Atlas AI
Every location, PMS, bank account and payment processor in one live picture, reconciled as the money moves. Ask Atlas anything in plain English and it answers from the same data your accountant sees.
Without ScoutIQ
Patient collections
- Calling and chasing patients for what they owe
- Printing and mailing statements
- Pre-collection letters printed and mailed as a second run
- Refunds worked by hand
- Patient payments reconciled manually
With ScoutIQ
Patient Billing Automation
Balances go out by text with a payment plan attached. Non-responders are worked automatically, pre-collection escalation is decided for you, and every payment posts itself back to the PMS and the ledger.
Without ScoutIQ
Insurance collections
- EOBs posted claim by claim
- Check deposits taken to the bank
- Virtual cards keyed into a terminal
- Payments matched back to the claim that earned them
With ScoutIQ
Insurance Billing Automation
Every EOB and ERA is read and posted to the claim. Checks, EFTs and virtual cards are matched to the remittance and booked to your GL, with denials and short-pays queued for a human.
306–939 hours a year, per location (6–18 a week)
Those hours back, plus $16K–$47K recovered a year, per location
See how it works
One assistant across your entire billing stack
Insurance posted, patient balances collected, both sides reconciled into your PMS, in under two minutes.
Reconciliation complete: 42 insurance EOBs and 61 patient payments matched across Dentrix and Xero today.
Net collections by month
Anomaly, North location collections are 32% below average this week.
Today's posted activity
Patient payments & insurance EOBs| Source | From | Detail | Posted to PMS | Amount |
|---|---|---|---|---|
| Insurance | Delta Dental | EOB · 18 claims | Synced | $12,480.00 |
| Patient | J. Alvarez | Card ···4821 | Synced | $340.00 |
| Insurance | Aetna | EOB · 6 claims | Needs review | $2,940.00 |
| Patient | M. Okonkwo | ACH ···9930 · 3 of 6 | Synced | $185.00 |
Try it: switch views in the left rail, or ask Atlas a different question.
Dashboard shown with sample data.
Everything the back office does by hand,
done before you ask.
Real-time dashboards. Automated collections. AI that answers your questions. Everything your front desk needs to collect more with less effort.
Predictive Analytics
Track cash flow, A/R, production, and provider metrics in one AI-powered view.
Hygiene Production
2h agoDaily average dropped by 15% due to 8 unallocated slots in schedule.
Payments Reconciled
Just now142 payments processed automatically.
AI Highlights & Insights
Detect issues early with real-time alerts and smart recommendations to improve operations fast.
Insight: Dr. Sarah is trending 12% higher than avg.
AI-Business Co-pilot
Ask real-time business questions and get instant, data-backed answers from your AI.
Patient & Insurance Collections on Auto-Pilot
Patient outreach and payments on one rail, insurance EOBs auto-posted on the other. Every payment is matched and reconciled across your PMS, bank, and accounting.
Secure 256-bit encrypted
Flexible Payment Plans
Offer your patients flexible payment plan options and buy-now-pay-later to increase collections.
What it adds up to
Driving efficiency and revenue growth for dental practices
$27K–$79K
Cash recovered plus staff time returned*
per location, per year
306–939
Staff hours reclaimed*
per location, per year
20%
Fewer days in A/R*
and it holds
90%+ Auto-reconciliation and match rate
99.5% on patient payments · 90%+ on insurance remittance
99.99% Uptime
HIPAA compliant, encrypted in transit and at rest
24/7 White-glove support and training
Under 10-minute response times, onboarding in 24 hours, and free training for you and your staff
*Based on historical customer numbers, per location, per year, at a practice collecting $100,000 a month on a 92% net collection rate: $16K–$47K recovered, including the postage no longer mailed, and $11K–$32K of staff time returned on top of it, with days in A/R down 15% to 25%. Run it on your own numbers. Results vary by practice size, PMS configuration, and implementation.
Calculate your ROI
What ScoutIQ is worth to your practice
Every figure is a range, because the rates behind it have a conservative and an optimistic end.
The benchmark is 98%. Most practices run 91–94%.
Patient balances age; insurance pays or denies. A patient-heavy practice is worth more per dollar.
Cash recovered
$4,124 – $11,704
a month across 3 locations · a 1.3–3.7% collections lift, plus the postage you stop mailing
Staff time returned
$2,770 – $8,296
a month, at a $34/hr blend, worth this only if you remove or redeploy the hours
Total value
$82.7K – $240Ka year across 3 locations
$2,298 – $6,667 per location, per month
Hours back
27 – 81
per location, per month
Across the group
80 – 244
hours a month
Full-time equivalent
0.5 – 1.4 FTE
group-wide, against 173 productive hrs
Want this run on your own numbers?
Book a demoFrequently Asked Questions
Explore the ScoutIQ platform
ScoutIQ unifies analytics, automated collections, and PMS integrations for dental practices and DSOs. Pick where to dig in next.
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Real-time multi-location dashboards, anomaly detection, and a natural-language AI co-pilot for dental RCM.
Read moreProductAutomated Patient Billing & Collections
Reduce A/R days with automated SMS, email, and portal outreach, plus BNPL payment plans that post back to your PMS.
Read moreProductInsurance Billing Automation
EOBs read and posted to your PMS automatically, payments matched to bank deposits, and the books reconciled to your GL.
Read morePlatform170 systems ScoutIQ connects to
Every practice management, accounting, banking and payroll system ScoutIQ reads, plus 12,000+ financial institutions.
Read moreCompareScoutIQ against the alternatives
Side by side with Pearly, Dental Intelligence, Lassie, Zentist, Jarvis and Weave on billing, analytics and reconciliation.
Read moreGuideHow to reduce dental A/R days
A 7-step operational playbook for dental practices and DSOs to cut days-in-A/R and recover written-off revenue.
Read more